🌟 We're Hiring: Business Operations Specialist (Entry to Mid Level) 🌟
📍 Location: DHA Phase 2, Islamabad
🕘 Timings: 9 AM – 5 PM
🏢 Work Mode: Full-Time Onsite
💸 Salary: Starting from PKR 40,000/month (negotiable based on skills & experience)
🚗 Travel Allowance: Based on commute distance
🏡 Remote Wednesdays 🙌
❌ Off Days: Saturdays & Sundays
Join us at Gray Hat Studio, where operations meet efficiency! We’re looking for a Business Operations Specialist who thrives on structure, coordination, and delivering seamless internal experiences across departments. 🗂️✨
💼 What You'll Be Doing
✅ HR Onboarding Support
👥 Liaise with IT for new hires (email + Discord account setup) to ensure a smooth onboarding experience.
📝 Collect candidate data during the initial screening process and ensure all necessary documents and details are properly recorded and filed.
✅ Attendance & Payroll Management
🕒 Maintain monthly attendance sheets (arrival, departure, WFH, latecomers, leaves).
💰 Ensure accurate entry of claims, overtime, and deductions for payroll.
📑 Submit data to tax consultant & validate monthly payroll with precise tax deductions.
✅ Tax & Compensation Coordination
🧾 Coordinate with tax consultants for employee queries.
📄 Prepare & distribute salary slips and tax certificates in collaboration with tax advisor.
✅ Office Management & Vendor Communication
🧼 Ensure office cleanliness through coordination with third-party cleaning staff.
📋 Regularly update cleaning SOPs based on workspace needs.
🛒 Handle monthly grocery procurement for the office, ensuring timely restocking of kitchen and pantry supplies.
✅ Documentation & Contracts
🖊️ Draft and update employee contracts with precision.
✅ Financial Operations Assistance
💸 Maintain smooth coordination with Accounts Intern to ensure timely contractor/client payments.
🏦 Liaise with banks bi-monthly for bank statements (15th & 30th).
📤 Prepare remittance forms for incoming payments and ensure timely crediting.
✅ Internal Communications
📣 Announce gazetted holidays, remote days, or special notices from management.
🛠️ Please Note:
The role of Business Operations Specialist is subject to change based on evolving business needs. Routine and ad-hoc tasks may be added or removed accordingly.
👤 Who You Are
✔️ Detail-oriented with excellent coordination & documentation skills.
✔️ Hands-on experience in payroll/tax handling & employee affairs.
✔️ Strong communicator who can bridge gaps between HR, Finance, and Operations.
✔️ Comfortable juggling multiple responsibilities in a fast-paced environment.
🧠 Bonus Points
Experience with payroll software/tools
Exposure to HR and administrative tools like Google Workspace, MS Office, etc.